I’ve been living for funny tweets & memes lately, and I came across one that said, “Why the [explicit] did I buy a planner for 2020?”
And after I had a giggle, I thought about how we jokingly want to call it a year and start over. But amongst all the things we can’t control right now, one thing that can make us feel better right now is getting what we CAN control more put-together.
Getting organized and having fun with it has helped me to feel a little calmer and more like myself, amidst all this. I feel less scattered and more creative when I have a game plan.
An organized system actually makes life simpler. It requires a bit of time to set up this organized space, whether it’s with an app or whatever, and that’s why a lot of people don’t get started.
But isn’t it worth the effort? Because once you create a plan and a routine to follow, your day-to-day life gets so much simpler.
When everything feels super complicated like it does right now, we could use some simplicity – am I right?
So I want to share with you some key changes you can make in your life to feel more organized and put together. These have been so helpful in my life – and I hope they can help you too.
1. Go from scattered to everything has a place.
A place for everything, and everything in its place. How many times have you gone searching for something and wasted so much time just trying to figure out where you put it? If that’s the case for you, developing a system where you organize everything – folders and spaces dedicated to specific items is going to save you so much time and energy. Within my favorite desktop platform/app, ClickUp, I have a dedicated space for everything in my life and business so that I don’t have to think about where to organize it. Same goes for the home, have a place for everything so you always know where it goes. This makes cleaning way easier too!
2. Go from system overload to ONE power system
Last year, I had about 20 systems to manage my life: notebooks, planners, Trello, Google Docs. You name it, I probably tried it. I didn’t feel put together at all, because I had too many organization systems to keep up with. Now, I just use ClickUp. I know where everything lives – and I can manage my life & business in one place. If you’re spending too much time keeping up with all your platforms, it might be time to eliminate some systems that are wasting your time and find one place where you can manage everything.
3. Go from overwhelmed schedule to time blocking
I have a weekly board where I plan out my weekly schedule, with blocks of time. And inside the inbox feature of the platform, I’m able to see my daily plan mapped out hour by hour. It automatically syncs to my Google Cal, so I can see it on the go. Whatever app or planning system you use, time blocking is a powerful way to boost your productivity. It helps you to map out what you want to work on, so you’re not wasting time on things that don’t matter.
4. Go from inbox full to inbox zero
I created an inbox system where I organize everything into folders as the emails come in. I have an “ASAP Reply” folder, and folders for contributors and collaborations. This helps me to keep my inbox at zero on most days. Along with that, I will add tasks to my to-do list using the ClickUp feature within Gmail. So if any emails are going to take me longer than a few minutes to reply to, I’ll add it as a task to my ClickUp space. This helps me to stay on task while not forgetting to respond to my emails.
5. Go from scatterbrained to braindumped
It feels so good to just do a massive brain dump on all the things you need to do. I’ve created masterlists for all areas of my business, from our membership community to editorial to our courses. Each one of them has their own set of to dos. So, what I try to do is braindump out all the things I’d like to get to – so that it doesn’t take up brain space. And then from there, I’ll sort through what’s urgent + important.
6. Go from everything is urgent to knowing your priorities
Once you have the braindump or masterlist, it’s key to decide which tasks are the most essential. I don’t know about you, but looking at a massive list of to-dos isn’t super inspiring. I’d classify staring at that list as a surefire route to overwhelm paralysis. So I’ve set up my dashboard to show me the few tasks that I’ve marked as high priority. You want to have 1-3 things marked as a priority, so that you can focus in without cluttering your mind with everything else on your list. You’re not going to be able to tackle the whole list at once – so you need to hone in on what needs tackling first.